Cerebral Palsy of Westchester maintains this website as a convenience to those seeking information about our programs and other services available to individuals with developmental and other disabilities and their families. By using this website, you acknowledge that you have read, understood, and agree to be bound by the following terms of use and to comply with all applicable laws and regulations. Cerebral Palsy of Westchester may revise these terms from time to time. If you continue to use our site after we post changes to these terms and conditions, it will mean that you accept those changes.

 

Use of Materials on this Site

 

The content of this website is protected by law, including, but not limited to, U.S. copyright law and international treaties. These terms of use shall be treated as though they were performed in Rye Brook, New York. In no event may Cerebral Palsy of Westchester trademarks, symbols, artwork or other visual elements be reproduced separately from the textual content associated with them on the site. You may not use the materials for conducting unwanted solicitations. The Cerebral Palsy of Westchester logo may not be used in any way without prior written permission. You may not (nor may you permit any third party to) modify, create a distributive work of, revise and reassemble or otherwise rewrite material on this site. You may download material from this site for your personal or non-commercial use only, provided you keep intact all copyright or other proprietary notices. You may not sell any of this material for any reason.

 

Health-Related Information

 

Cerebral Palsy of Westchester provides health-related information on this site for educational purposes only and is not engaged in rendering medical service or professional services. The information provided through this site should not be used for diagnosing or treating a health problem or a disease, and it is not a substitute for professional medical care. If you have, or suspect you may have, a health problem, you should consult a doctor or other healthcare provider. The health-related information provided on this site is designed to support, not replace, the relationship that exists between you and your physician or other healthcare provider.

 

Limitations on Cerebral Palsy of Westchester 's Liability

 

The materials on this site are provided solely for education and promotional purposes. Your use of this site is at your own risk. The materials could include technical inaccuracies or other errors. They are provided to you "as is" without warranty of any kind, either express or implied, including but not limited to, implied warranties of merchantability and fitness for a particular purpose. Arc of Westchester does not warrant that the functions contained in westchesterarc.org materials will be uninterrupted or error-free, that defects will be corrected, or that our site or the servers that makes it available are free of viruses or other harmful components.

Under no circumstances, including, but not limited to, negligence, shall Cerebral Palsy of Westchester be liable for any special or consequential damages that result from the use of, or inability to use, the materials on our site.

 

Permitted & Required Uses and Disclosures That May Be Made With Your Authorization or Opportunity to Object

For all other types of uses and disclosures not described in this notice, CPW will use or disclose health information only with a written authorization signed by you or your authorized personal representative. * To a family member, relative, close friend or other person you identify that is involved in your healthcare * To notify or assist in notifying a family member or personal representative or other person responsible for your care, location, general condition or passing. * To an authorized public or private entity to assist in disaster relief and to coordinate use/disclosure to family or others involved in your care. You may revoke your authorization at any time but you must do so in writing. If you revoke your authorization in writing we will no longer use or disclose your information for the reasons stated in the authorization. We cannot retrieve any disclosures made prior to revoking your authorization. We must also retain your health information that indicated the services we have provided to you. If you cannot give permission or object to a disclosure CPW may release health information if we determine it is in your best interest based on our professional judgment.

CPW Privacy Officer

Questions or concerns about CPW privacy policy, privacy practices, access to health information or this notice may be forwarded to the Privacy Of fi cer at (914) 937-3800 ext.721. Written correspondence about these policies may be sent to: Privacy Officer, Cerebral of Westchester, 1186 King Street, Rye Brook, New York 10573

Complaints

If you believe your privacy rights have been violated, you may fi le a complaint with the Cerebral Palsy of Westchester Hotline at (914) 937-3800 ext. 210. Written complaints may be sent to:

Corporate Compliance Officer Cerebral Palsy of Westchester 1186 King Street Rye Brook, NY 10573

You may contact the Department of Health and Human Services at 877-696-6775 or at: Department of Health and Human Services 200 Independence Ave. SW Washington, DC 20201 You may fi le a grievance with the Of fi ce of Civil Rights by calling 866-627-7748 or 866-788-4989 (TTY), or at the following address: Of fi ce of Civil Rights Region II Federal Building 26 Federal Plaza, Room 3312 New York, NY 10278 All complaints made by telephone must be followed with a written complaint. You will NOT be penalized for fi ling a complaint.

Privacy Information

Our Privacy Commitment to You

At Cerebral Palsy of Westchester (CPW), we understand that information about you and your family is personal. We are committed to protecting your privacy and that of your records. Information is shared only when authorized, when necessary for treatment, payment, or health care operations or as mandated by State or Federal Law. In accordance with the Health and Insurance Portability and Accountability Act (HIPPA) and the Health Information Technology for Economic and Clinical Health Act (HITECH Act), our privacy commitment to you is: * All people involved in your care will protect your privacy and information will be shared only with the persons/organizations that you have authorized to view the information or for purposes permitted or required by law. * Protected Health Information (PHI) includes records we keep or create that are related to your health care or treatment. This includes your past, present or future information, treatment plan, name, address, birth date, social security number, payment for services and other identifying information. * CPW will comply with the breach notifi cation requirement of the HITECH Act and will notify you of a breach of unsecured health information.

This privacy notice describes how your health information may be used and disclosed, and how you may access your information. Please review it carefully. This privacy notice is effective as of September 23, 2013.

CPW's Responsibility for Your Information

CPW is required by law to: * Maintain the privacy of your records. * Give you notice of our legal duties and practices concerning your health information. * Follow the rules contained in this notice. * Based on our right to revise the privacy notice, CPW will inform you of any material changes in privacy practice or your rights. * You may obtain a copy of the most current privacy notice at cpwestchester.org or by calling CPW.

Your Health/Clinical Information Rights

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You have the right to: * Review your health records and obtain a copy of the record. We may charge a reasonable fee for the copies not to exceed $0.75 per page. We may deny your request under limited circumstances. If you are denied you may request a review by the CPW Executive Director. * You may request that CPW change or amend your health information if you believe it is incorrect or incomplete. However, CPW may deny this request if we believe that the information is accurate. If the request is denied you may file a statement of disagreement with us and we may prepare a rebuttal to your statement and will give you a copy If the amendment is approved, your record will be changed and we will inform others that need to know. Information in reports not created by CPW may not be changed. * You may request to receive confidential communication from us. We will accommodate reasonable requests. We my condition this accommodation by asking for information on how payment will be handled or specifying an alternative address or method of contact. * You have the right to restrict use or disclosure of your health information. You may ask us not to use your information for treatment, payment or health care operations. You may request that any part of your information not be disclosed to family or friends involved in your care. CPW is not required to agree to a restriction you request, except as required by law or related to your health plan when the health service is paid in full and out-of-pocket by yourself or someone else. If CPW believes that it is in your best interest to use/disclosure your information it will not be restricted. If CPW agrees with the restriction we will follow the directive of that restriction unless it is needed to provide emergency treatment. Restriction must be requested in writing. * If the organization uses or maintains an electronic health record, you have the right to obtain such information in electronic format. * You may request a list of certain disclosures CPW has made of your health information. The list of disclosures will not include disclosures for treatment, payment, or health care operations or disclosures made to yourself or disclosures to family members or friends involved in your care, per your request or notification purposes. * You have a right to receive a paper copy of the CPW privacy policy. Uses and Disclosures that Require Your Agreement and Authorization * For marketing purposes or for purposes involving the sale of your protected health information * Specific authorization is required for release of HIV/AIDS, mental health and psychotherapy notes and information

How CPW Uses and Discloses Health Care Information

CPW may use and disclose health information without your permission only in the following situations: * For treatment purposes within CPW and to outside health care providers who are part of your care. For example, CPW staff may discuss your health information with other individual health providers or organizations who are providing care, such as your physician or case manager. * To provide health information needed to obtain payment for our services, such as making a determination of eligibility or coverage for insurance benefits. Bills may be sent to you or to third party payers such as insurance/health plans. This information my identify you, your diagnosis and service provided. * For healthcare operations in support of the business activities of CPW. Activities may include, but not limited to, quality assessment, training and education, licensing, audits, contracted third party "business associates" that perform activities for CPW, to contact you related to CPW fundraising activity. You may opt out of receiving fundraising information by calling the CPW Privacy Officer. * We may disclose information for public health purposes to a public health authority permitted by law to receive such information for the purpose of controlling disease, injury or disability. * Information may be released when required by federal or state law or when requested by authorized federal of fi cials for intelligence or national security, protective services to the President, or military command authorities. * Information may be released to the governmental agency authorized by state or federal law to receive information on possible domestic violence, child abuse or neglect. * CPW may release information for judicial, and law administrative proceedings, in response to a court order or in response to other lawful process. * Information may be released to coroners, medical examiners, funeral directors and organ donation so they may carry out their duties as authorized by law. We may disclose such information in reasonable anticipation of death. * Workers compensation cases may require the disclosure of health information to comply with law. * We may disclose information, if authorized by law, to a person who may have been exposed to a communicable disease or at risk of contracting or spreading the disease. * To a health oversight agency for activities authorized by law, such as audits, investigations and inspections. * To law enforcement for suspicious death, pertaining to crime victims, in the event of a crime at CPW, medical emergency related to a possible crime, other legal processes required by law. * For criminal activity to prevent or lessen the threat to health/safety of a person or the public or to identify and apprehend a person. * To a person or company required by the Food & Drug Administration to report adverse effects, product defects, to enable product recalls, to report biologic product deviations or for other FDA activities required by law. * We may disclose or use health information to the extent that it is required by law. You will be notified as required by law of any such uses/disclosures. * To the Department of Health & Human Services to determine our compliance with law section 164.500.